MARC By-Laws as Proposed for Jan 2013

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Published Date Written by N8ERF

BY-LAWS OF MIDLAND AMATEUR RADIO CLUB, INCORPORATED

 

As Amended January 3, 2013.

 

We, the undersigned, hereby adopt the following By-Laws governing the conduct of this organization.

 

ARTICLE I – NAME AND PURPOSE

 

1.  The name of this corporation shall be the Midland Amateur Radio Club, Incorporated.  The purposes of the corporation are set forth in the Articles of Incorporation.

 

ARTICLE II – OBJECTIVES

 

1. The objectives of the Corporation shall be:

 

     a.  To provide communications support for public service activities.

 

     b.  To provide emergency communications under the auspices of the Radio Amateur Civil Emergency Services and the Amateur Radio Emergency Services.

 

     c.  To conduct instructional courses designed to prepare individuals to qualify for Amateur Radio licenses.

 

     d.  To educate the public on amateur radio use by conducting forums and demonstrations.

 

     e.  Such other purposes as are stated in the Articles of Incorporation.

 

ARTICLE III – MEMBERSHIP AND PRIVILEGES

 

1.  Anyone who professes interest in Amateur Radio Communications, experimentation, development or design may become a member of this organization.

 

2. There shall be four (4) classes of membership as follows:

 

     a.  LIFE MEMBER: As voted upon by club membership at a regular or special meeting with the same privileges as a Full Member.

 

     b.  FULL MEMBER:  Members in good standing holding a valid Amateur Radio Operator and Station License of any class.

 

     c.  ASSOCIATE MEMBER: Members in good standing not holding any class of Amateur Radio Operator License.  An Associate Member, who receives his/her Amateur Radio Operator license while an Associate Member, shall be automatically raised to the status of a Full Member.

 

     d. HONORARY MEMBER: As voted upon by club membership at a regular or special meeting.

 

3. Membership privileges shall be as follows:

 

     a.  Membership in good standing constitutes payment of dues and validity of license where it applies.  Life Members are not required to pay annual dues to remain in good standing.

 

     b.  Life and Full Members shall have a voice on the floor, the right to vote and may hold an elective office. Only persons that have been a member in good standing of MARC for a minimum of 2 consecutive years may hold the office of president.

 

     c.  Associate Members shall have a voice on the floor, but cannot vote or hold office.  They may, however, be appointed to serve on committees.

 

     d. Members in good standing who enter the service of the United States Armed Forces shall have their membership automatically extended to expire when their service expires.

 

     e.  Honorary Members are those persons who are recognized for their contributions to Amateur Radio with the length of membership determined at the time of voting, with the same privileges as an Associate Member.

 

ARTICLE IV – ELECTIONS AND AMENDMENTS

 

1.  Nominations and Elections for the four (4) elective offices shall take place each September.  Elections shall take place by secret ballot.  Special elections may be held to replace officer(s) with prior notification to the membership as provided for in these By-Laws.  Persons nominated must give their approval.

 

2.  The voting on an amendment to these By-Laws may be conducted only if the amendment has been fully discussed at a previous meeting, authorized by a motion passed on the floor, and published in the Club Newsletter preceding the meeting on which it is to be voted upon.  A new amendment shall become effective upon passing.

 

3. All members in good standing shall be notified electronically (or by mail) of all special and regular meetings and their nature not less than five (5) days nor more than fourteen (14) days prior to the meeting at which there is conducted a regular election; a special election for replacement or removal of officer(s); or the voting on an amendment to these By-Laws.

 

4. All members have the option to receive communications by mail if they provide  a request of this option to the treasurer.  All communications will be made electronically unless the member has confirmed this option.

 

ARTICLE V – OFFICERS AND DUTIES

 

1.  There shall be four (4) elective offices as follows: (A) President; (B) Vice-President; (C) Secretary; and (D) Treasurer.

 

2.  The terms of all elective officers shall begin on the first day of October and end on the last day of September, twelve (12) months later.

 

3.  The President shall preside at all meetings; see that work of all other officers is properly and timely done; serve as chairman of the executive committee; appoint temporary officers when necessary to serve until a special election can be held; appoint committees, etc.  He shall vote only in case of a tie.  The President is authorized to expend club funds in an amount up to $200 per year, coincident with his term of office, in support of club activities without a vote of the membership in time sensitive situations where waiting for the next club meeting would not be appropriate.

 

4.  The Vice-President shall substitute for the President when necessary; be responsible for selection and promotion of a suitable program for each meeting, in coordination with the Publicity Committee and other Club officers.

 

5.  The Secretary shall make an accurate record of the proceeding at each club meeting including meeting attendance; read the minutes thereof to the assembled Club when directed to do so by the President and to make authorized correction of said minutes; be custodian of the records, and other documents of the organization except those specifically assigned to others; be the official Club correspondent; be the custodian of committee proceedings; properly notify all members electronically (or by mail) as provided for in ARTICLE  IV (4)) of all regular and special meeting as provided for in Article IV (3).

 

6.  The Treasurer shall handle all money and keep a record of all money transactions; maintain records of Club membership, receive dues; file annual tax report (e.g. form 990-N) after the annual business meeting in September; and pay out funds only on the order of this organization, the Midland High School Advisory Board as prescribed in Article XII, or the President as prescribed in Article V(3).

 

7.  Officers and chairman of committees shall have a working knowledge of these By-Laws, and the Articles of Incorporation, when presiding at any meeting.

 

ARTICLE VI – DUES AND MEETINGS

 

1.  Membership dues shall be $20.00 per year for individual membership.  A family membership may be acquired for an additional $5.00 per year.  All family members of MARC Life Memberships are eligible for membership for $5.00 per year.  A family membership is limited to those residing at the same mailing address.  The family shall have the option of having one copy of the newsletter mailed to their address or receive an e-mail providing a link to the Internet newsletter copy as directed by the membership.

 

2.       There shall be at least one meeting per month, unless otherwise voted upon by the Club membership at a previous month’s meeting, or cancelled due to severe weather.

 

 

ARTICLE VII – RESIDENT AGENT

 

1.  The Resident Agent shall maintain the annual report to the state of Michigan; filing said report by September 25th of each year; ensure this organization fulfills the requirement of Incorporation in the State of Michigan as a non-profit organization.

 

2.  The Resident Agent is appointed by action of the Executive Committee.

 

 

 

ARTICLE VIII – CLUB LICENSES AND TRUSTEES

 

1. CLUB STATION (W8KEA) TRUSTEE

 

     a.  The club Station (W8KEA) Trustee shall be appointed by action of the Executive Committee and shall remain as such until relieved by action of the Executive Committee.

 

     b.  The Club Station (W8KEA) Trustee shall ensure that all requirements of the Federal Communications Commission are met whenever the Club Station and/or its call sign are used in any Club sponsored event.

 

2.  ADDITIONAL CLUB STATION LICENSES AND TRUSTEES

 

     a.  Additional Club Station Licenses (Emergency Services stations, etc) will be acquired, as deemed necessary and appropriate, by action and approval of the Executive Committee.

 

     b. The Additional Club Station Trustees shall be appointed by action of the Executive Committee and shall remain as such until relieved by action of the Executive Committee.

 

     c.  Trustees for Additional Club Station Licenses shall ensure that all requirements of the Federal Communications Commission are met whenever the Additional Club Station and/or its call sign are used in any event.

 

3.  The Club Trustees, as required by the State of Michigan, shall be appointed by action of the Executive Committee and shall remain as such until relieved by action of the Executive Committee.

 

ARTICLE IX – EXECUTIVE COMMITTEE

 

1.  The Executive Committee shall be composed of the following: President, Vice-President, Secretary, Treasurer, Resident Agent, Club Trustees, Life Members and Club Station (W8KEA) Trustee.

 

2.  The Executive Committee shall meet at least twice per calendar year and discuss the general status of this organization; reorganize committees where necessary; provide  guidance for the general membership as a whole; suggest plans for future improvements of the status of Amateur Radio in the eyes of the General Public.  All Executive Committee meetings shall be open to the General Membership.  Minutes of the Executive Committee meeting should be published in the next Newsletter.  The meeting schedule of the Executive Committee is to be at least once during the first three months following elections and at least once during the last three months prior to the September elections.

 

ARTICLE X – MEMBERSHIP LIABILITY AND COMPENSATION

 

1.  The members of the Corporation shall not be liable for the debts or obligations of the Corporation.  No officers shall receive any compensation for services rendered to the Corporation.

 

ARTICLE XI – DISSOLUTION OF THE CORPORATION

 

1.  In the event of the dissolution or winding up of the corporation in any manner or for any reason whatsoever, its remaining assets, if any, after payment of or provisions for all liabilities of the corporation, shall be distributed as provided in the Articles of Incorporation.

 

ARTICLE XII – MIDLAND HIGH SCHOOL AMATEUR RADIO CLUB ADVISORY BOARD

 

1.  The Midland High School Amateur Radio Club Advisory Board, herein after referred to as the Advisory Board shall be established as a Standing Committee.

 

     a.  The purposes of the Advisory Board are to establish, maintain and operate, in cooperation with the Midland Public Schools, an amateur radio club for the high school students of Midland County, Michigan; to raise funds to be used to support and operate the club; to teach and mentor the students of the club in topics related to amateur radio; to spend monies designated for the club to the benefit of the club such as, but not limited to, operating stations, towers, antennas, electronic equipment, and teaching aids.  The primary club will be established at Midland High School, but this should not necessarily be construed to preclude the installation of equipment in or the conducting of activities at other schools within Midland County.

 

     b.  The Advisory Board shall consist of five (5) members, all of whom must be Full or Life Members of the Midland Amateur Radio Club in good standing.

 

     c.  A member of the Advisory Board shall be elected as Chairman of the Advisory Board by the Advisory Board members by a simple majority vote.

 

     d.  Membership on the committee will be by nomination by the President and approval by a majority of the voting membership attending a regular meeting of the organization and shall be for a term of one (1) year.

 

     e.  The committee membership shall be voted upon at the same meeting at which the Club’s officers are elected.  In the event of a vacancy on the Advisory Board, a new member may be elected to the Advisory Board at any regular meeting by the procedure established in these By-Laws.  The term of the replacement member shall coincide with the member who is being replaced.

 

     f.   Removal of a member from the Advisory Board shall be by either nomination by the President and approval by a majority of the voting members attending a regular meeting of the organization, by a letter of resignation from the member or by death.

 

2.  A Fund shall be established in the Club’s treasury to be used exclusively for the benefit of the Midland High School Amateur Radio Club.

 

     a.  Donations or other income specifically designated for the Midland High School Amateur Radio Club shall be entered into this Fund.

 

     b.  The Treasurer shall release funds from this Fund upon the approval of a majority of the Advisory Board.

 

3.  In the event of the dissolution or winding up of the Midland High School Amateur Radio Club in any manner or for any reason, upon unanimous approval by the Advisory Board, the balance of the Advisory Board’s Fund shall be transferred to the General Fund of the Midland Amateur Radio Club, Inc. and any remaining physical assets associated with the Midland High School Amateur Radio Club may be donated to the Midland Public Schools or be made available for the general use by the Midland Amateur Radio Club.       

 

 

 

Adopted November 12th, 1970 to become effective on January 1st, 1971.

 

WB8BRI     W8QOI       K8NIE        WA8ZZC    W8AGQ     WA8ZPU

WA8ZPV    W8JDW      WN8EDF   W8JIU        K8HGA

 

Revised November 1, 1978

Revised December6, 1979

Revised July 11, 1991

Revised March 3, 1994

Revised September 4, 1996

Revised September 2, 1999 Article VI, Article VIII, Article IX.

Revised February 1, 2001 Articles III, IV, V, and VI plus several formatting changes.

Revised January 1, 2013 Articles I, III, IV, V, VII, VIII, IX, XI and XII.

 

 

 

 

Kevin Martin, KD8QAM                  Mark Rogers, KC8GRQ

President                                           Vice-President

 

 

 

 

Dorie French, N8WTQ                     John Wolters, W8QN

Secretary                                           Treasurer

 

By-Laws of the Midland Amateur Radio Club, Inc. as amended 01/03/13

 

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